Secretary

Name and surname: Barbuia Anisoara Aurora

The duties of the general secretary of the administrative-territorial unit/subdivision
(1) The general secretary of the administrative-territorial unit/subdivision shall perform, in accordance with the law, the following duties:
a) approves draft decisions and countersigns the provisions of the mayor, respectively the president of the county council, decisions of the local council, respectively the county council, as appropriate;
b) participates in the meetings of the local council, respectively the county council;
c) ensures the administrative procedures regarding the relationship between the local council and the mayor, respectively the county council and its president, as well as between them and the prefect;
d) coordinates the organization of the archive and the statistical record of the decisions of the local council and the provisions of the mayor, respectively the decisions of the county council and the provisions of its president;
e) ensures transparency and communication to the authorities, public institutions and interested parties of the acts provided in letter a);
f) ensures the procedures for convening the local council, respectively the county council, and carrying out the secretarial work, communicating the agenda, preparing the minutes of the meetings of the local council, respectively the county council, and drafting the decisions of the local council, respectively the county council;
g) ensures the preparation of the works submitted for debate by the local council, respectively the county council, and its specialized committees;
h) may certify, by derogation from the provisions of Government Emergency Ordinance no. 26/2000 on associations and foundations, approved with amendments and completions by Law no. 246/2005, with subsequent amendments and completions, the constitutive act and the statute of intercommunity development associations to which the administrative-territorial unit to which it belongs is part;
i) may propose to the mayor, respectively the president of the county council, the inclusion of certain issues in the draft agenda of the ordinary meetings of the local council, respectively the county council;
j) takes roll call and keeps a record of the participation in the meetings of the local council, respectively the county council, of the local councilors, respectively the county councilors;
k) counts the votes and records the voting result, which is presented to the meeting chairman, respectively the president of the county council or, as the case may be, their legal substitute;
l) informs the meeting chairman, respectively the president of the county council or, as the case may be, their legal substitute, regarding the quorum and the majority necessary for the adoption of each decision of the local council, respectively the county council;
m) ensures the preparation of the meeting files, binding, numbering the pages, signing and stamping them;
n) ensures that in the deliberation and adoption of certain decisions of the local council, respectively the county council, local councilors or county councilors who fall within the provisions of article 228 paragraph (2) do not participate; informs the meeting chairman or, as the case may be, their legal substitute about such situations and makes known the sanctions provided by law in such cases;
o) certifies the conformity of the copy with the original documents from the archive of the administrative-territorial unit/subdivision;
p) other duties provided by law or tasks given by administrative acts of the local council, the mayor, the county council or the president of the county council, as appropriate.
(2) By derogation from the provisions of article 21 paragraph (2) of Law no. 273/2006 on local public finances, with subsequent amendments and completions, in the situations provided in article 147 paragraph (1) and (2) or, as the case may be, in article 186 paragraph (1) and (2), the general secretary of the administrative-territorial unit/subdivision shall perform the function of principal credit manager for current activities.
(3) The general secretary of the commune, town, city, respectively the administrative-territorial subdivision of the city shall submit a notice for the opening of the inheritance proceedings to the chamber of notaries public and the real estate cadastre and publicity office, in whose territorial jurisdiction the deceased had his/her last domicile:
a) within 30 days from the date of death of a person, in the event that the death occurred in the place of residence;
b) on the date of becoming aware, in the event that the death occurred within another administrative-territorial unit;
c) on the date of receiving the notice from the territorial office, in the territorial jurisdiction of which the immovable properties of the deceased registered in land books established as a result of the completion of systematic registration are located.
(4) The notice provided for in paragraph (3) shall include:
a) the name, surname and personal identification number of the deceased;
b) the date of death, in day, month, year format;
c) the date of birth, in day, month, year format;
d) the last domicile of the deceased;
e) the movable or immovable property of the deceased registered in the fiscal records or, as the case may be, in the agricultural register;
f) information about the potential heirs, in name, surname and address format for the citation.
(5) The duty provided for in paragraph (3) may be delegated to one or more persons who exercise delegated duties of the civil status officer, by order of the mayor at the proposal of the general secretary of the administrative-territorial unit/subdivision.
(6) The mayor shall monitor the fulfillment of this duty by the general secretary of the commune, town, city, respectively the administrative-territorial subdivision of the city or, as the case may be, by the delegated civil status officer, under the conditions provided in paragraph (5).
(7) Failure to fulfill the duty provided in paragraph (3) shall entail disciplinary and contravention sanctions against the responsible person.
(8) The general secretaries of the communes and those of the towns where notary public offices do not operate shall perform, at the request of the parties, the following notarial acts:
a) the legalization of signatures on the documents presented by the parties, for the purpose of granting social assistance benefits and/or social services by the local public administration authorities at the level of communes and towns;
b) the legalization of copies of documents presented by the parties, with the exception of privately signed documents.